LINCOLN SOIL AND WATER CONSERVATION DISTRICT

Minutes of the Lincoln Soil and Water Conservation District, Regular Meeting, USDA Building, Ivanhoe, MN, February 20, 2008.

Meeting called to order by the Chairman, Daniel Christianson, at 10:08 a.m.

Members Present:    Daniel Christianson, Chairman

                                Joe Weber, Treasurer

                                Conrad Schardin, Secretary, left the meeting at 12:35 p.m.

                                John Boulton, PR&I

Members Absent:     Glen Sorensen, Vice Chairman

Others Present:        Pauline VanOverbeke, District Manager

Terry Dybsetter, Education Coordinator

Ron Madsen, Engineering Technician

Dale Sterzinger, Conservation Technician

Curt Blumeyer, County Commissioner

MINUTES: The minutes from the January 16, 2008, meeting, were approved as mailed.

TREASURER’S REPORT: Motion by Schardin, seconded by Weber to approve the Treasurer’s Report for January, 2008.

Affirmative:  Christianson, Weber, Schardin, and Boulton.

            Opposed:  None

Motion Carried.

BILLS: Motion by Boulton, seconded by Schardin to approve the payment of the bills for $25,711.56 (see attachments).

Affirmative:  Christianson, Weber, Schardin, and Boulton.

            Opposed:  None

Motion Carried.

TRANSFER OF FUNDS: Motion by Boulton, seconded by Weber to approve the transfer of $7,000 from Checking Account to Money Market Savings Account.

Affirmative:  Christianson, Weber, Schardin, and Boulton.

            Opposed:  None

Motion Carried.

ACTUAL AND BUDGETED INCOME AND EXPENDITURE STATEMENT: VanOverbeke handed out the monthly and yearly actual and budgeted income and expenditure statement for January, 2008.

 

 

 

STATE COST-SHARE APPROVALS: Motion by Schardin, seconded by Boulton to approve the State Cost-Share Contract for Paul Otto, FY08-02, tree project, cost-share amount of $$2,220; technician for the project is Sterzinger.

Affirmative:  Christianson, Weber, Schardin, and Boulton.

            Opposed:  None

Motion Carried.

EMPLOYEE POLICY: VanOverbeke reviewed the Employee Policy Handbook with the Board.  Question concerning overtime during workweek of a holiday versus Annual or Sick Leave.  VanOverbeke will check with MCIT and report back at the next meeting.

2008 ANNUAL PLAN: VanOverbeke reviewed with the Board the Annual Plan of Work for 2008Motion by Weber, seconded by Boulton to approve the FY08 Annual Plan of Work. 

Affirmative:  Christianson, Weber, Schardin, and Boulton.

            Opposed:  None

Motion Carried.

2007 FINANCIAL REPORT: VanOverbeke reviewed with the Board the 2007 Financial Report.  Motion by Schardin, seconded by Boulton to approve the 2007 Financial Report as presented.

Affirmative:  Christianson, Weber, Schardin, and Boulton.

            Opposed:  None

Motion Carried.

FIRST SECURITY BANK-MMS-PLEDGE SECURITIES DESIGNEE: Motion by Schardin, seconded by Weber to designate VanOverbeke, District Manager, to accept and sign the bank pledges for securities when needed by the First Security Bank of Hendricks.

Affirmative:  Christianson, Weber, Schardin, and Boulton.

            Opposed:  None

Motion Carried.

COMPUTERS W/NRCS: VanOverbeke explained that through the NRCS we would get the first computer free; purchase one; get another one free.  Motion by Schardin, seconded by Weber to go with the NRCS proposal of two free computers and the district would pay for two computers for this year, providing NRCS holds up their end of the deal.

Affirmative:  Christianson, Weber, Schardin, and Boulton.

            Opposed:  None

Motion Carried.

RCRCA COST-SHARE PROJECT: Motion by Weber, seconded by Schardin to recommend approval of the RCRCA cost-share contract for the Lincoln County Highway Dept. (Dead Coon Outlet Repair Project) for cost-share of $5,938.13 to the RCRCA board.

Affirmative:  Christianson, Weber, Schardin, and Boulton.

            Opposed:  None

Motion Carried.

LYON SWCD CWL FUNDING COST-SHARE PROJECT: Motion by Weber, seconded by Schardin to recommend approval of the Lyon SWCD-Clean Water Legacy cost-share contract for Rachel Carrette for WSCB’s for Cost-Share of $14,608.00 to the Lyon SWCD Board of Supervisors.

Affirmative:  Christianson, Weber, Schardin, and Boulton.

            Opposed:  None

Motion Carried.

AREA V MEETING: Will leave at 8:30 for the Area V Meeting in Marshall on Thursday, February 21st.  Count of five will be attending.

REPORTS:

COUTY COMMISSIONER’S REPORT: Curt Blumeyer, County Commissioner, reported on the following:

·        Union Contract signed for 1-year.

·        Pay Equity Report being compiled presently for the County Employees.

·        Bid overlay for County 19 in March.

·        County has a new email server.

·        Emma Volz is the new Environmental Office GIS person.

·        Ordinances/Comprehensive Plan review is scheduled for today.

DISTRICT MANAGER’S REPORT: Pauline VanOverbeke, District Manager, reported on the following:

·        Will be sending out Thank-you’s to the landowners that did business through the SWCD/NRCS in 2007.

·        The new office lease agreement for one-year is $61,101.00 (almost double what it has been in the past).

·        Completed year-end reports/Annual Plan.

·        Dental Insurance went from $37.42 to $41.15 as of April, 08.

·        Filled out the Best Practices review of Local Government Operations Survey sent out by the Office of State Auditor.

·        Reviewed with the Board the time documentation/office time; has been going okay.  Have the employees attaching their weekly time sheets schedules with their monthly time-sheets.  Had Madsen review VanOverbekes’ time sheets for verification of time.

·        Attended a Water Plan meeting is St. James, MN, on the House File 2536; on VanOverbekes' time through the County Water Plan not through the District.  Explained what was happening with the bill.

·        Handed out and reviewed the Legislative Brochure she developed for the Legislators next week.

·        Upcoming meetings: Area V-February 21; BWSR Program Meeting-February 22; Legislative Briefing/Day at Capital-February 25-26; LqP Technical meeting-March 3; Employee Meeting-March 5; at which time Josh Sumption; with SW/WC will be discussing computer options with the employees.

EDUCATION COORDINATOR’S REPORT: Terry Dybsetter, Education Coordinator, reported on the following: Environmental Fair donations; Soil Stewardship materials ordered; Winter Library Programs.

ENGINEERING TECHNICIAN’S REPORT: Ron Madsen, Engineering Technician, reported on tile estimates are 15% higher than last year; Waterway training; State C-S update meeting; and Manure Management Application Training.

CONSERVATION TEHCNICIAN’S REPORT: Dale Sterzinger, Conservation Technician, reported on the following:

·        Accounts Receivable: $952.57.

·        Tree plans; have 57,000 trees ordered; have 10 plans to do.

·        Ordered 175 rolls of tree mats.

·        LqP SWCD technician was at our office learning with Dale.

·        WCA:

·         Administrative and Enforcement Training coming up in March;

·        One Violation; Cease and Desist order;

·        Two WCA Violations with letters sent;

·        One WCA exemption through utilities.

·        Working Lands Initiative; have one more parcel by Lake Shaokatan; working with Sportsmen Club as well on this project.

·        Elink reporting for WCA.

Schardin left the meeting at this time.

EASEMENT TECHNCIAN’S REPORT: Randy Kraus, Farm Bill Assistant, reported on the following:

·        Three contracts for Nutrient Management Program in the Redwood Watershed; CWL dollars.

·        Attended WRP training; and will be attended the RCRCA Technical meeting today.

The next meeting of the Lincoln SWCD will be on Wednesday, March 19, 2008 at 10:00 a.m.

The meeting declared adjourned by the Chairman, Christianson, at 12:40 p.m.

APPROVED:    ______________________________     __________________________________

                                                DATE                                                  SIGNATURE